Give every person in your agency their own assistants: answering enquiries, writing listings, matching buyers and keeping sellers updated, inside the tools you already use.
Nothing is sent, published or paid for until you approve it.
KeyAccess is an AI workspace for estate agencies and letting agencies. Each person gets assistants that draft enquiry replies, listing descriptions, viewing notes and vendor or landlord updates inside the email, CRM and messaging tools the agency already uses. Nothing is sent, published or paid for until a person approves it. KeyAccess is not a CRM, not a property portal, and not a replacement for the agency’s own software.
KeyAccess · Sol Realty (sample)
The KeyAccess workspace: an agency’s bots on the left. In the middle, the master bot has drafted a reply to a buyer’s enquiry from the property’s agreed details, waiting for approval before it’s sent, and suggests a weekday routine. On the right, what the bot needs from you, its routines and its conversations. Sample data.
Why KeyAccess
Built for the way an agency actually works.
Enquiries, viewings, listings, buyers, offers and sales. Each job gets an assistant that knows it, and you stay in charge of everything that leaves the building.
An assistant for every job
Lead follow-up, listings, viewing notes, buyer matching and seller updates. Each assistant starts knowing its job, so nobody has to write a prompt from scratch.
You approve what goes out
Before anything is sent, published or paid, you see the account it comes from, who receives it and exactly what changes.
Works in the tools you already use
Your email, CRM, WhatsApp Business, Facebook Pages and more than 1,700 other apps, all connected in one place.
Works with websites too
No native integration? Every user gets their own browser computer in the cloud, so assistants can help in compatible web apps you log in to. See how
Personal workspaces, agency control
Each employee gets a private workspace and their own assistants. Managers decide which shared accounts each team can use.
See what’s happening at a glance
Every assistant’s face shows its state. Smiling means working, a raised eyebrow means it needs you, and a frown means something went wrong.
Meet your assistants
A small team that never misses a follow-up.
Start with these five, rename them, change their look, or turn off the ones you don’t need. Switch the state below to see how they tell you what’s going on.
Lead follow-upSunny · Sales
Drafting replies to 7 new enquiries
“Follow up with everyone from Saturday’s open house.”
Listing writerBlue · Marketing
Writing the villa listing in Spanish
“Write the Cabarete villa listing in English and Spanish.”
Viewing notesRosa · Sales
Sorting notes from today’s viewings
“Brief me for tomorrow’s viewing at Villa Sol.”
Buyer matchingSage · Sales
Matching 3 new listings to buyers
“Which buyers fit the new Villa Sol listing?”
Seller updatesIris · Sales
Writing this week’s seller updates
“Write this week’s update for the Villa Sol sellers.”
Try it
Give an assistant a task.
Pick an assistant, choose an example or type your own request, and watch it work. Several assistants can run at once.
Lead follow-up · SunnyReady
Hi, I’m Sunny.
I look after lead follow-up. Pick an example below or type your own request.
Integrations
Your agency’s tools. Working together.
Connect your email, calendar, CRM, messaging and marketing accounts so your assistants can help with the work around every property and client.
Connect more than 1,700 apps through their own sign-in. What your assistants can do in each one depends on your account, your permissions and your plan.
Browser computers
No integration? Your assistant uses the website.
Every person in your agency gets their own dedicated browser computer in the cloud. Log in to the web apps you use, from a niche CRM to a property portal, where the site allows it. You can watch your assistants work there.
A computer for every userPrivate to you. Each colleague gets their own, so sessions and logins are never shared.
You log in yourselfIncluding two-step verification. Your password never goes into a chat.
Watch live or take overSee every click as it happens and step in whenever you like.
Checked at every stepYour assistant checks the page before each step and stops if anything looks different, so nothing changes by mistake.
Grok Bot and ChatGPT are excellent general-purpose assistants. KeyAccess is built around the work of an estate agency.
KeyAccessGrok Bot
Made forEstate agencies: enquiries, viewings, listings, buyers and salesAny team, with guides for product, design and sales teams
Ready on day oneReady-made bots for each agency job, from enquiry replies to seller updatesGeneral bots you brief, or teach by showing them a task
Your agency’s recordsProperties, viewings, buyers, deals and promises, kept together for your whole teamNo built-in property, buyer or deal records
Getting the facts rightChecks listings and replies against each property’s agreed facts, and flags any that disagreeNo built-in property fact checks
ApprovalsYou approve the exact draft. If it changes, it needs approving againAsks for approval when needed, with Auto Review for sensitive actions
WebsitesA secure computer for each person. You log in yourself, and passwords are never storedSigns in to your apps and websites on its own cloud computer
Your teamA private workspace for each person, roles and permissions, and an owner dashboardTeam features on Teams and Enterprise plans
Your sellersA branded seller portal, so sellers see progress without callingNo seller portal
Based on each product’s public information in November 2026, including x.ai/bot. These products change often, so check their latest details.
Pricing
Simple plans that grow with your agency.
Every plan includes approvals, connected apps and your own workspace.
KeyAccess pays for the AI, and that work uses your credits.
Professional
A personal AI workspace for an independent estate agent.
Prices exclude taxes. Choose AI included, or bring your own AI key and pay your AI provider directly. Connecting apps is included on every plan. Ad spend and charges from other providers, such as your messaging app, are billed by those providers.
Questions
Good to know.
Do I need my own accounts for each app?
Yes. KeyAccess connects to the accounts you and your agency already have, like your Gmail or Outlook, your CRM and your WhatsApp Business number. Your assistants work through those accounts, with the permissions you give them.
Will an assistant send anything without asking me?
Not unless you set it up to. By default, emails, messages, posts, listing changes and anything that costs money wait for your approval, and you see exactly what will happen first. Ad spending always has its own separate limit.
Which social accounts can I connect?
Facebook Pages, Instagram Business and Creator accounts, and LinkedIn. Personal Facebook profiles and personal Instagram accounts can’t be connected, because those platforms only allow professional accounts.
What if my CRM or portal isn’t listed?
Use your browser computer. Every user gets their own private browser in the cloud. You sign in to the website yourself, then we check which tasks your assistant can do there and show you the results. Some tasks may not be possible on every website, and we’ll tell you which.
Can my colleagues see my email?
No. Accounts you connect yourself stay private to your workspace and your assistants. Shared agency accounts, like the office Facebook Page, are shared only with the people and teams your manager chooses.
Is every feature included on every plan?
Connecting supported apps is included on every plan. Team features like shared accounts, and agency features like departments and custom assistants, depend on your plan. Connecting an app doesn’t unlock features from a higher plan.